Adding New Data Subject Type

Overview Adding New Data Subject Type

Overview

To add a new Data Subject Type, follow these steps:

Adding New Data Subject Type

1

Once the Data Subject Type Identifiers and Data Fields are defined, click the Add New button.

2

Under the Basic Details column, select whether the Data Subject Type (1) is Standard or Custom. If Standard Type (From Library) is selected, a list of pre-configured Data Subject Types are displayed in the drop-down list. If Custom Type is selected, you can specify a new Data Subject Type.

3

Enter a unique display name for your Data Subject Type in the DS Type Name (2) field.

4

Provide a brief description of the Data Subject Type in the Description (3) field.

5

Add an Identifier Group by clicking the Add identifier group button or selecting the ⊕ icon. Each group must be able to uniquely identify a Data Subject belonging to Data Subject Type.

6

Click Add Identifiers and select an identifier from the list.

You also have the option to create a new identifier by clicking the Add New Identifier link. Refer to Creating Custom Data Subject Type Identifiers section for more information.

📋 NOTE

•  The Identifiers cannot be edited or deleted if the data subject type is already associated with the consent form or consent data.

•  New groups can be added even if the data subject type is already associated with the consent form or consent data.

•  The Identifier, either Custom or Standard, is based on the source. If the Identifier is from the content standard, then it will be added to the Content Standard Category. If a custom Identifier is created from scratch, then it will be added to the Custom Category.

7

Click Add to create a new Identifier Group. Identifiers under a group must be able to uniquely identify a Data Subject within Data Subject Type.  For example, name, address, city, state, zip, and country can be in a group as they together can uniquely identify a consumer with Data Subject Type Consumer.

8

Add your Data Fields by clicking the ⊕ icon (1) or the Add Data Fields (1) link. Select a Data Field from the list and click Add (2).

The selected Data Field will be added to the Data Fields column.

Similar to Identifiers, Data Fields can also be grouped.  You can do this by clicking the Add Group link and then adding your Data Fields within the created group. Group is used to record the Legal Basis for Processing of the Data, while data fields are the data collected for Data Subjects. This data is grouped by Legal Basis for Processing.

9

Once all details are complete, click the Add button to create the new Data Subject Type.

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