In this release:
Key Features and Enhancements
- Activity log available per question to assignees
- Improve slow load times and searching when adding
- Selected systems now highlighted in the BP Form
- Tags moved to a tab instead of in action icon
- Updated Inherent & Residual Risk columns
Feature Details
Activity log available per question to assignees
It is now possible to see an audit log for each question from the form editor as well as the form sent to assignees. This will make it easier to see who changed what when.
Look for the activity log icon: 
Improve slow load times and searching when adding
When adding additional Data Elements, Data Subjects, and Processing Purposes from System or Business Process records, only the items in the selected category will be loaded instead of everything being loaded and stored in the browser. It will also load as you scroll in the category instead of loading all items in the category.
When searching, it will not search against all the data in the browser but rather do a request to the backend.
The above will significantly improve load times in cases where there are thousands of items like Data Elements in a category for both System inventory records and Business Process records.
Selected systems now highlighted in the BP Form
As you scroll through systems in the Form sent to Assignees, the systems will now be highlighted to make it easier to see what system you are on.
Tags moved to a tab instead of in action icon
To align Tags with Inventory Records as well as BP Forms, tags in a BP record and BP Template are no longer in an action icon, but rather are now part of the tabs for easier access as you work through the steps of creating or updating the record. This will help avoid missing tag entries.
Update Inherent & Residual Risk Columns
The Hub list pages and Risk Profile previously displayed a three pillar graphic depicting the Rule Risk, Inherent Risk and Residual Risk for each record in the list view section.
In order to simplify this design, the pillars will be replaced with a two column design, which will include an Inherent Risk column and a Residual Risk column.
NEW DESIGN
PREVIOUS DESIGN
1. Inherent Risk Column
- When a record is created, an Inherent Risk Score will automatically calculate based on information added to the record. This score will either be: High, Medium, Low, Incomplete or Unavailable.
- Once the algorithm calculates the Inherent Risk Score, a “needs review” indicator (
) will appear in the Inherent Risk Score column. Users can click the Inherent Risk indicator and review the recommended value on the heat map and either confirm that it’s accurate, or update it. Once updated, the new value will be marked as “current” and the algorithm value will be marked as “suggested”.
- Users can also review the Risk Factor or click “View Record” for additional information.
Important Reminder:
- Company Entities inherit their Inherent and Residual Risk scores from the records that they own, which can be Business Process or System Records.
- Third Parties inherit their Inherent and Residual Risk scores from the system records which they own.
2. Residual Risk Column
- Each record’s Residual Risk score will be added to the Residual Risk column. This value can either be High, Medium, Low or Unavailable.
- Users can hover over Residual Risk Score to see the Risk Severity and Likelihood.
3. Filters
- The filter column has been updated, allowing users to filter by the Inherent Risk Scores and or Residual Risk Scores.
