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User Roles

Overview

Data Mapping & Risk Manager includes two pre-configured user roles — User and Admin. Each role comes with a defined set of permissions that controls what actions a user can perform across business processes, data inventory records, and settings.

Use the table below as a reference when assigning roles or verifying what a given role can do.

User

Can create, edit, and manage most records and data inventory entries. Cannot access settings, create or manage data element/subject/processing purpose categories, or generate reports.

Admin

Has all User permissions, plus full access to settings, template management, report generation, and the ability to create, hide, edit, delete, and unlink data elements, data subjects, and processing purposes.

Permissions by Role
Permission User Admin
Business Processes
View business process record activity logs ✓ ✓
Create and assign a new business process ✓ ✓
Edit business process records ✓ ✓
Clone a business process record ✓ ✓
Edit business process templates — ✓
Create an assessment and generate a risk report — ✓
Download a business process summary or Article 30 report — ✓
Data Inventory Records
Create, edit, and delete a third-party record ✓ ✓
Create, edit, and delete a system record ✓ ✓
Create, edit, and delete a company affiliate record ✓ ✓
Use the CSV import tool to create data inventory records ✓ ✓
Configure Data Inventory record columns ✓ ✓
Data Elements
Access and view data elements and data element categories ✓ ✓
Create data elements and data element categories — ✓
Hide, edit, or delete data elements and data element categories — ✓
Unlink a data element from a business process record — ✓
Data Subjects
Access and view data subjects and data subject categories ✓ ✓
Create data subjects and data subject categories — ✓
Hide, edit, or delete data subjects and data subject categories — ✓
Unlink a data subject from a business process record — ✓
Processing Purposes
Access and view processing purposes and processing purpose categories ✓ ✓
Create processing purposes and processing purpose categories — ✓
Hide, edit, or delete processing purposes and processing purpose categories — ✓
Unlink a processing purpose from a business process record — ✓
✓ Permission granted    — Not available for this role
TrustArc  ·  Data Mapping & Risk Manager — User Role Permissions  ·  support.trustarc.com