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Creating a Business Process Record using AI

Overview

Managing Business Process Records can be time-consuming, often leading to redundant data entry and delayed compliance. The AI-assisted record creation feature lets you automatically populate key Business Process Record fields by providing a plain-language description of the process — reducing manual effort and helping you get records in shape faster.

This article explains how to use the AI autofill feature from the Details tab of a Business Process Record.

What you can do
✓Use AI to auto-populate key fields in a Business Process Record
✓Provide optional context — data elements, processing purposes, data subjects, and data recipients — to improve AI suggestions
✓Review AI-generated suggestions and selectively apply them to the record
Creating a Business Process Record Using AI

To use the AI autofill feature, follow these steps:

1
In the Details tab of the Business Process Record, click Get Started.
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2
The system redirects you to the Let's Get Started page. In the Description box, type information about the business process, then click Next.
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3

Review the suggested systems in the Systems box. Keep only the systems that are actually used in the process.

Optionally, expand Add More Information and click the plus (+) icon to add any of the following:

•Data Elements
•Processing Purposes
•Data Subjects
•Data Recipients
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4
Click Generate Now. The AI analyzes the information provided and generates suggestions for the following fields:
•Record Name
•Description
•Systems Using AI to Process Data
•Data Retention
•Security Controls
•Data Elements
•Processing Purposes
•Data Subjects
•Data Recipients
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5
Review the AI-generated suggestions and retain only the data applicable to the record. When you are satisfied, click Autofill Record. The system redirects you to the Details tab of the record with the selected fields populated.
📋 Tip: AI-generated suggestions are a starting point — always review each field for accuracy before submitting the record. You can edit any auto-populated field directly on the relevant tab after the autofill is applied.
TrustArc Data Mapping & Risk Manager  ·  Creating a Business Process Record Using AI  ·  support.trustarc.com